In Bullhorn workflow icons display across the top of your records and represent the total number of times the record is associated with each icon.
For example, a candidate’s workflow icons generally represent the different stages of the hiring process, starting from the prescreen and ending with the placement. Each workflow icon lights up with a check mark when a user completes the associated action in the system. If multiple actions are completed per workflow icon, the icon tallies the total number.
This article outlines the current workflow steps/stages and submission statuses and the meaning and use for each of them.
| Submission Step | Submission Status | Meaning |
| Web Response | N/A | Candidate has applied to a job order posted on any job board. There are no statuses associated with this workflow step. If the candidate is still in the Web Response step, then they have not been reviewed yet by a Sourcer/Recruiter. Once reviewed, they should be moved to a proper Internal Submission status. |
| Internal Submission | Pipelined | Candidate did not apply for the job directly or express any interest in the job. They were found in the system by an internal team member who is submitting them to the job order as a "criteria match" for the role. This status can then be used in automations to email the candidate about the job and gauge if they are interested or not interested. |
| Pre-Qualified | The candiate has been reviewed by an internal SMG team member who is responsible for reviewing Web applies. This means that the candidate has been pre-qualified for the job they applied to and are ready for review by the Job's Recruiter to properly Qualify or Unqualify them. | |
| Qualified | The candidate has been reviewed by the job's Recruiter and has been considered qualified for the role. | |
| Unqualified | The candidate has been reviewed by the job's Recruiter OR SMG Sourcer and has been considered Unqualified for the role. If the candidate does not fit the role, then an SMG team member will remove them from consideration to avoid unecessary contact. | |
| Interested | The candidate has been contacted and has expressed interest in the job opening. If Pipelined, an automation email will ask them about their interested in the role and can automatically set them as "Interested" or "Not Interested" if they complete the questionaire. | |
| Not Interested | The candidate has been contacted and has expressed they are not interest in the job opening. If Pipelined, an automation email will ask them about their interested in the role and can automatically set them as "Interested" or "Not Interested" if they complete the questionaire. | |
| Ai Matched | This status is a placeholder status for Bullhorn Automations Semantic Job matching capabilities. | |
| Client Submission | N/A | There are no statuses for a Client Submission. This step is where the candidate is being presented to the client job contact. An email can be sent to include the resume or move to this step if presented a different method. This should be used to track candidate presentations regardless. |
| Interview (Interviewing) | Internal Interview | Move to this stage whenever you want to schedule or log an internal interview for the candidate that occurred within the Staffing Company. Not the external client. |
| First Client Interview | Move to this stage whenever you want to schedule or log the first interview that occurs between the candidate and the external client. | |
| Second Client Interview | Move to this stage whenever you want to schedule or log the second interview that occurs between the candidate and the external client. | |
| Final Client Interview | Move to this stage whenever you want to schedule or log the last and final interview that occurs between the candidate and the external client. | |
| Rejected | Internally Rejected | The candidate has been rejected for the job by a member of the staffing firm or SMG corporate. This is due to reasons other than them being unqualified. This could be because another candidate was selected. |
| Candidate Not Interested | The candidate is no loner interested in the job and has expressed their desire to withdrawal from the process. | |
| Offer Rejected | The Offer has been extended to the candidate for the job but the candidate has rejected the job offer. | |
| Client Rejected | The candidate has been rejected by the customer after being presented to them. The client does not want to move forward with them for the role. | |
| Offer Extended (Confirmed) | Offer Extended | The job has been offered to the candidate and still waiting on a decision from them. |
| Offer Accepted | The job has been offered to the candidate and they have accepted the position. | |
| Placement | Placed | The candidate has accepted the role and the assignment/placement has been created for them. |